The day before yesterday, I saw my colleague come out of the leadership's office, and he looked wrong and asked: What's the matter?
"Hey, it's not because of the recent project progress report, the leaders are too picky, I'm really tired!"
After inquiring carefully, it turned out that something went wrong with the minutes of the meeting, and I was scolded: "After making a product for so long, why can't you even write a minute of the meeting!"
Have you ever received an email like this - title: 20190216, click it to see the minutes of the X project, a dense pile of text.
At this point, what was your first reaction? Have a headache, turn it off, and then the mail just sinks?
If it was you who sent the minutes, is this the result you want?
the answer is negative.
How to write meeting minutes?
The basic answer from the people around you is: "I know - what to write first, then, finally, balabala..."
"Why do you write that?"
"Um...I didn't think about it."
Knowing it without knowing why is like Latest Mailing Database playing Werewolf, knowing that you are dead, but not knowing why.
Injustice ~ ah ~ of course, this is not the rigorous style of a product person.
So, for this question, let me throw a brick first.
In order to save everyone's time, the overall idea is given first, and this article focuses on the theoretical chapter.
1. Concepts: information field, information potential, information synergy
Writing meeting minutes is a normal part of our daily work.
If you want to ask: Who is the person who writes the most minutes of meetings?
That is of course the boss's secretary. The more meetings the boss holds, the more minutes there will be.
Secretary (secretary): A person employed to handle communications and daily affairs and chores for superiors - Baidu Encyclopedia.
Why take the definition of this secretary as an example, in fact, I want everyone to pay attention to one key word: handling communications .
As a team manager, various meetings are needed every day to convey information, discuss, and form a consensus.
In order to deeply understand the behavior of meeting, I propose three concepts here: information field, information potential and information synergy .
For the convenience of everyone's understanding, the ugly diagram is drawn as follows:
In one sentence: In the context of information transmission, everyone has a joint force, and the joint force of each person is integrated into the joint force of the team. (The concept is a bit abstract and can be skipped)
1. Information Field
The information field is the aggregation field of information units, which has the characteristics of high density and fast circulation.
Society is a huge field of information, people are connected all the time, and the medium that produces the connection is the information unit at the abstract level.
From a microscopic point of view, each information unit appears to be doing random Brownian motion in the field.
From a macro perspective, this society is actually formed by the aggregation of information fields one after another, and each person exchanges specific information units in the field.
2. Information Potential
The reason why information can flow, of course, is a force driving it.
And this power is the information potential, that is: the information power difference between the combined forces.
Take a simple example:
In the information field of the company, the company seeks to make money (Information Joint Force 1), the boss pursues a better life (Information Joint Force 2), and the new employee learns more skills (Information Joint Force 3). Between the three combined forces, there will actually be a lack of information, so in the information field of the company, information units are frequently exchanged.
3. Information synergy
Information synergy, the result of the aggregation of disordered information units.
Popular understanding is: our common goal.
Why I write articles, my information synergy is: by outputting ideas, collecting ideas, and completing the closed loop, in order to become a better and more complete self. How about you?
It can be said that the purpose of some aggregated forms of human beings is to create an information field, so that members of each team can output information units according to their own combined forces, and finally achieve a large combined force.
The nature of the meeting
After understanding the concept of information field, let's look at the concretized aggregation form of a meeting.
As a meeting recorder, do you know clearly: what kind of meeting is a good meeting?
Many people may first ask a question: why do we have a meeting? Can't you do it if you don't open it, such as making phone calls, sending emails, etc.?
Of course, this has to be analyzed on a case-by-case basis.
If the process of forming synergy is more time efficient through non-meeting, then meeting is not the best way.
Therefore, the essence of the meeting, I understand the following two points:
1. Improve the efficiency of information unit circulation
In product work, there are various roles such as business, boss, designer, development, and testing.
If the information flow is: A – product, product – BCD, and there is such a union, etc., consider using the form of a meeting to improve the circulation efficiency.
2. To achieve the synergy of information
In the author's opinion, a meeting without information synergy is not a good meeting.
So you can take a look: Does the meeting have a target expectation of information synergy before the meeting?
If not, suggest meeting sponsors to clarify.
The type of meeting
As a meeting minutes maker, I often worry about two things:
There is too much information at the meeting, do not know what to record?
Write the minutes, record a lot but often can't remember the key information that the leader said.
At this time, it is more important to figure out the type of meeting, which the author calls: pre-consideration